Introduction
Geneva Re Ltd. and GR Bermuda SAC Ltd. (“we”) are committed to protecting your privacy and handling your personal information responsibly. This Privacy Notice outlines the types of personal information we collect, how we use and share that information, and your rights under the Bermuda Personal Information Protection Act (PIPA).
Information We Collect and Use
We collect and use personal information for various purposes, including managing client or customer accounts, fulfilling legal obligations, processing recruitment applications, and employment purposes. The types of personal information we may collect include:
- Identifiers: Name, physical and mailing address, phone number, and email address.
- Documents: Copies of passports or other photo identification such as driver’s license or government issued identification card.
- Demographic Data: Date of birth.
- Employment & Education History: Information provided in resumes or job applications or collected for employment consideration purposes, including employment history and references, secondary employment details, qualifications, schools attended, degrees, diplomas, licenses, or certifications earned.
- Right to Work Information: Eligibility for employment including work authorizations.
- Background Checks: Security clearance details as required for the employment position (e.g., background checks, credit checks, and higher-level security clearances).
- Website Information: Details of visits to our website and information collected through cookies and other tracking technologies including, but not limited to, IP addresses and domain names, browser version and operating system, traffic data, location data, web logs and other communication data, usage information and the resources accessed.
- Any Other Information: As required to comply with legal and regulatory obligations
Sources of Personal Information
We collect personal information from the following sources:
- Directly from you.
- Credit reference agencies.
- Service providers and suppliers.
- Business partners and affiliates.
Legal Basis for Processing Personal Information
We process personal data based on the following lawful grounds:
- Consent: Where you have provided explicit permission after receiving relevant information. You may withdraw consent at any time.
- Contractual Necessity: Where processing is required to enter into or carry out a contract with you.
- Legal Obligation: Where we are required to collect or process information to comply with applicable laws. All of your data protection rights may apply, except the right to erasure, and the right to object.
Your Data Protection Rights
You have the following rights under Bermuda’s PIPA:
- Right of Access: You have the right to request copies of your personal information and details of how it is processed.
- Right to Correction: You have the right to request correction or deletion of inaccurate or incomplete personal information.
- Right to Erasure: You have the right to request deletion of personal data, subject to legal limitations.
- Right to Restrict Processing: You have the right to request limitations on how your data is used.
- Right to Object: You have the right to object to the processing of your personal data under certain circumstances.
- Right to Withdraw Consent: Where processing is based on consent, you may withdraw it at any time.
Exercising Your Data Protection Rights
To submit a request to exercise any of the above rights, please email the Data Privacy Officer at privacy@genevare.bm. When submitting your request, please provide sufficient detail to enable us to identify the personal information relating to you.
We will respond to all requests without undue delay.
Data Retention
We retain personal information only for as long as necessary to fulfil the purposes for which it was collected or as required by law. Once no longer needed, we securely dispose of personal information in a manner that protects your privacy.
Information Sharing
We may share personal data with:
- Insurance companies, brokers, or intermediaries
- Professional or legal advisors
- Service providers assisting in business operations
- Business partners and affiliates
- Regulatory authorities, as required by law
Where personal information is transferred outside Bermuda, we ensure appropriate protections are in place, including contractual clauses or adequacy measures, in line with PIPA requirements.
We only share personal information with third parties in accordance with this Privacy Notice.
Contact Information
For privacy-related inquiries or to exercise your privacy rights, please contact our Data Privacy Officer at: privacy@genevare.bm
Complaints
If you have concerns about how we handle your personal information, you may contact us using the details above. If you are not satisfied with our response, you may file a complaint with the Office of the Privacy Commissioner for Bermuda:
Office of the Privacy Commissioner for Bermuda
Maxwell Roberts Building, 4th Floor
1 Church Street
Hamilton, HM11, Bermuda
Helpline: +1 441-543-7748
Website: www.privacy.bm
Email: privcom@privacy.bm
We are committed to safeguarding your personal information and ensuring compliance with Bermuda’s PIPA.